Privacy Policy
Effective date: October 18, 2026
Fairway Recap helps independent golf coaches send students a clear recap after each lesson. This policy explains what information we collect, how we use it, who we share it with, and what choices you have.
1. Who we are
Fairway Recap is operated by Dave Levesque, doing business as Fairway Recap, in Randolph, New Jersey, United States. You can reach us at support@fairwayrecap.com.
2. Who this policy covers
- Coaches who subscribe to Fairway Recap.
- Students whose lessons are recorded by a coach using Fairway Recap and who receive a recap by email.
- Visitors to fairwayrecap.com.
3. Our role for student information
A coach decides which students to include and enters their information. For student information, we act as a service provider to the coach. We process it to deliver the recaps, reminders and Ask Golf chat the coach asked for, and for no purpose of our own beyond running and protecting the service. If you are a student with a question about your information, you can ask your coach or contact us directly.
4. Information we collect
From coaches
- Name, email address, academy or facility name and location, provided when you subscribe or when we set up your personal lesson link.
- Billing information, collected and held by Stripe. We receive your name, email, subscription status and payment confirmations. We never see or store your full card number.
- Messages you send us and records of your support requests.
- Activity in the service, such as the date and time lessons are submitted.
About students, entered by the coach
- Name and email address.
- Skill level and handedness.
- Lesson details: lesson type, focus areas, club group, ball flight observed, teaching priorities, feels and cues, drills and homework, notes, and the follow-up timing the coach chose.
- The recap and follow-up messages generated from those details, and a short history of the student’s earlier lessons with the same coach.
From students using Ask Golf
- The questions a student types and the answers generated, along with the lesson context needed to answer them.
From website visitors
- Standard technical information such as IP address, browser and device type, pages requested and time of request, collected in the logs of our hosting provider.
5. How we use information
- To provide the service: generate and email recaps, send reminders to coaches, run Ask Golf, and keep lesson history so a recap can build on earlier lessons.
- To bill coaches, manage subscriptions and give support.
- To keep the service secure and working, investigate problems and prevent misuse.
- To meet legal obligations.
- To improve reliability and quality, using our own review of errors and support requests. We do not use student information to build advertising profiles.
We do not sell personal information, and we do not share it for advertising across other companies’ sites or apps.
6. How we use AI
Fairway Recap uses Anthropic’s Claude to write recaps, follow-up messages and Ask Golf answers from the details a coach enters. To do this we send the relevant lesson details to Anthropic through its commercial API. Under Anthropic’s commercial terms, information sent through the API is not used to train Anthropic’s models by default.
The service is built to record and organize what the coach has said, not to add new instruction. Generated text can still contain mistakes, so coaches remain responsible for their teaching, and a recap is not a substitute for the coach’s judgment.
7. Who we share information with
We share information only with the companies that help us run the service, and only as needed for that purpose:
| Provider | Purpose |
|---|---|
| Anthropic | Generates recaps, messages and Ask Golf answers |
| Google (Workspace, Gmail, Sheets, Apps Script) | Runs the service, stores lesson history, sends email |
| Netlify | Hosts the website and receives lesson submissions |
| Stripe | Processes subscription payments and receipts |
| Zapier | Sends us internal alerts when a coach subscribes or cancels, containing the coach’s name, email and subscription IDs |
Each student recap is sent to the student and copied to the coach who taught the lesson.
We may also disclose information when the law requires it, to protect people’s safety or our rights, or in a merger, sale or similar transaction. If personal information would become subject to a different privacy policy, we will give notice first.
8. Emails we send
- Student recaps are sent on behalf of the coach after a lesson. They are service messages, not marketing. They come from a Fairway Recap address, name the coach, and replies go to the coach.
- Coach reminders are sent to the coach only, at the follow-up timing the coach chose. We never contact a student automatically with a follow-up.
- Account and billing emails go to coaches, including receipts, renewal notices and failed-payment notices.
We do not use student email addresses for marketing.
9. How long we keep information
We keep coach account information while the subscription is active, and afterwards for as long as needed for billing, tax and legal records. We keep student lesson records so a coach can build on earlier lessons, until the coach or the student asks us to delete them, or the coach’s account is closed and deletion is requested. We aim to complete deletion requests within 30 days. Some information may remain in backups for a limited time, and Stripe keeps payment records as the law requires.
10. How we protect information
We use reasonable administrative and technical measures, including a private personal link for each coach, authentication between the website and our processing systems, and established providers for hosting, storage and payments. No system is perfectly secure, so we cannot guarantee absolute security. If we learn of a breach affecting your information, we will notify affected people and regulators as the law requires.
11. Your choices and rights
You can ask us to:
- tell you what personal information we hold about you,
- correct information that is wrong,
- delete your information, or
- stop using it for a purpose you object to.
Email support@fairwayrecap.com from the address we have on file. We may need to confirm who you are. Students may also ask their coach. We will respond within 45 days. Depending on where you live, including California, New Jersey and other states, you may have additional rights under local law, such as the right to appeal our decision on a request. We will not treat you unfairly for using these rights.
Coaches can cancel at any time through the customer portal link in their welcome email. Cancelling stops billing at the end of the paid period. It does not by itself delete data, so ask us if you want your records deleted.
12. Children
Fairway Recap is a tool for coaches and is not directed to children. We do not collect information directly from children. Coaches may record lessons for junior students. For any student under 13, the coach must have a parent or guardian’s permission before entering the student’s information, and should use the parent or guardian’s email address. If you believe we hold a child’s information without proper permission, contact us and we will delete it.
13. Where information is processed
We and our providers process information in the United States. If you use the service from elsewhere, your information will be transferred to and handled in the United States.
14. Cookies and similar technologies
Our providers may use essential technologies needed to deliver pages and process payments securely. Stripe’s hosted pages use their own cookies under Stripe’s policy.
15. Changes to this policy
We may update this policy. We will post the new version here with a new effective date, and for material changes we will notify coaches by email before they take effect.
16. Contact us
Fairway Recap, Randolph, New Jersey, USA. Email: support@fairwayrecap.com.